SECOND BAPTIST WOMENS RETREAT
SECOND BAPTIST WOMENS RETREAT
LAS VEGAS, NV 89157
Phone: (702) 721-0208
Golden Nugget Laughlin
2300 S. Casino Drive
Laughlin, NV 89028
Phone: (702) 298-7135
Fax: (702) 298-7135
RE: SECOND BAPTIST WOMENS RETREAT
MEETING DATES: Friday, October 11, 2019- Sunday, October 13, 2019
SECOND BAPTIST WOMENS RETREAT ("Group") and Golden Nugget Laughlin, ("Hotel") agree as follows:
AGREEMENT DUE DATE
If the details of the Agreement meet with Group’s approval, please sign and return to Hotel before 2/9/2019. This
Agreement will be considered a definite until representatives of Group and Hotel have signed and deposit has been
received. When signed by representatives of Hotel and Group, the Agreement, which includes the Function Space
Agenda and the Hotel’s Policies and Procedures, will constitute a binding agreement for sleeping rooms.
Between now and 2/9/2019, should another client request the dates and be in position to sign an agreement, we
will advise Group, and Group will be given 48 business hours by which they would need to sign and confirm on a
definite bases or the Hotel may release space/dates of the agreement to enter into another Agreement.
DEPOSIT AND PAYMENTS
In order to confirm these arrangements on a definite basis, it will be necessary for you to forward a deposit in the
amount of $0 within 14 days of signed contract. Final payment is due 21 days prior to group arrival.
This agreement applies to the following block of guest rooms:
SECOND BAPTIST WOMENS RETREAT
Room Type 10/11/2019 10/12/2019 10/13/2019
$10 charge for extra person (3-4) per room
TOTAL 20 20 Check Out
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Hotel will confirm the above group rates. All rates quoted are for single or double occupancy unless otherwise
All rates are subject to Clark County room tax, currently twelve percent (12.5%), County and state tax is subject to
change without prior notice.
Group room rates will be offered by Hotel prior and post meeting, subject to availability of guest rooms/category at
the time of the reservation request (midweek and weekend rates will apply respectively). Reservations accepted in
excess of the room night commitment on any particular night, regardless of rate, will be applied to the overall
performance of this agreement.
Requests for specific room types may be made at time of reservation however requests such as bed type or view
are based upon availability at time of check-in and are not guaranteed.
Suites: Maintaining the integrity of our suite product is vital to servicing our guests. Furniture, fixtures, artwork,
etc. may not be moved or removed without express written authorization of the hotel in advance. Alteration to
furniture layout; audio-visual requests (other than VCR's); or additional furniture request (i.e. tables, chairs, etc. for
meetings or functions) will not be accommodated without prior written approval. Signage is not permitted on
guestroom doors, in corridors, in or near elevator foyers or affixed to walls, floors or ceilings within the suites.
Please be advised that the following payment/incidental deposits and authorizations are taken upon check-in.
Room & Tax for entire stay (unless billed to the master) + additional deposits outlined below
Room Type Additional Incidental Deposit Method of Payment Accepted
Standard Guestroom $50.00 Cash, Credit Card, Debit Card
Check-In time is after 4:00 p.m. Check-Out time is 11:00 a.m.
The Hotel will make the best effort to accommodate the requests for check-in prior to check-in time or late
departures, based upon availability. The bell desk can store a limited amount of luggage for early arrivals and/or for
late departures. For late check-out a fee may apply depending on availability and length of extension. Requests
should be directed to the front desk on day of departure for availability.
It is understood that reservations will be made via a rooming list and is due 21 days prior to group arrival. Note that
individual calls will not be accepted for reservations by the Hotel under these circumstances and guests will be
referred back to the organization.
All rooming lists will be due to the Hotel no later than 9/11/2019 12:00:00 AM, 5:00 p.m. PST. The full name of
guest, arrival and departure dates, share-with names and billing information must be included on the list. Special
comments/requests such as connecting rooms, non-smoking rooms, bedding types, etc. may also be noted and will
be on a request basis. VIP, staff, and comp rooms must be clearly designated. "TBA" or "TBD" or similar
designations will not be accepted. All guests will be required to provide a credit card upon check-in unless billing
instructions provide otherwise. Additions made after the cut-off date are not guaranteed availability and are to be
confirmed with the Hotel prior to confirming to the guest. Any changes made after list is submitted should clearly
indicate only what information is changing to help expedite the process. All changes are to be confirmed by the
Hotel prior to confirming to the guest.
RESERVATION CUT-OFF DATE
The "cut-off date" for accepting reservations into this group block is 9/11/2019 12:00:00 AM, 5:00 p.m. PST.
Reservation requests and/or name/date change requests received after 5:00 p.m. local time at Hotel on the cut-off
date will be accepted based on rate and/or category availability. Failure to reserve guest rooms before the cut-off
date will not impact the enforceability of the Attrition or Cancellation clauses.
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EARLY DEPARTURE FEE
The Hotel understands that guests may need to depart prior to the scheduled departure date. The guest will have
up to the time of check-in to amend their departure date without penalty. After this time, should the guest depart
earlier than indicated there will be a $50.00 early departure fee. This charge will be posted to the individual's
account as an incidental charge unless otherwise specified on billing instructions. The Hotel will inform guests
upon check-in of this fee.
Group rates are net, non-commissionable.
Group Pays Rm/Tax/Function Individual Incidentals:
Group will accept responsibility for guest room, taxes, food and beverage functions, and any additional authorized
charges for all of its attendees. All other charges will be the responsibility of the attendee.
DIRECT BILLING ARRANGEMENTS
The Group may apply for direct billing via a master account covering its estimated balance of charges provided the
estimated amount is greater than $5,000.00. (All applications for direct billing must be submitted a minimum of
thirty (30) days prior to arrival.) Direct billing requests will be reviewed in accordance with Hotel's normal approval
process. Should Hotel determine after review of credit, establishing direct billing or a deposit schedule that your
credit status has changed, Hotel will have the option to require payment of all estimated master account charges no
later than fourteen (14) days before arrival, including any estimated attrition fees. Group shall review all charges
billed to the master account to ensure accurate billing. Payment of all direct billing must be made within thirty (30)
days of receipt of a reconciled invoice from Hotel. Group must notify hotel of disputes within seven (7) business
days or disputes will be considered waived. All undisputed charges will be paid within thirty (30) days, and if not
paid within thirty (30) days will be subject to interest accruing at the rate of 1 1/2 % per month until paid.
Meal vouchers are available as follows. (Pricing is subject to change.)
The Group has requested the following vouchers:
(DATE) (# OF VOUCHERS) TYPE OF VOUCHERS
n/a n/a n/a
Note: All vouchers are pre-paid. Unused vouchers are not returnable for credit.
The Group agrees that it will be hosting the event in its entirety and agrees that it will not contract, sublet or resell
the use of the Hotel without prior written approval. Approval may be withheld in its sole and absolute discretion.
The Group agrees that it will not sell tickets or otherwise market or promote the program/event to the general public
to attract, solicit, or generate attendance at the Hotel without prior written approval. Approval may be withheld in its
sole and absolute discretion.
All printed and/or website communication involving a program/event at the Golden Nugget Laughlin must be
submitted to the Sales Manager for approval prior to the printing, posting, and/or distribution. The purpose is to
ensure that the details as it relates the Golden Nugget Laughlin are correct (i.e. phone numbers, web address,
rates, dates, etc.)
The Hotel does not provide security in the meeting/function areas. All personal property left in the meeting/function
area is at the sole risk of the owner. Group will advise its attendees that they are responsible for safekeeping of
their personal property. Group may elect to retain security personnel to safeguard personal property in the
meeting/function space, and such security personnel retained by Group must be at its own expense and from a
licensed security company that meets the minimum standards established by Hotel, including insurance and
indemnification requirements, and at all times remains subject to Hotel’s advance approval. Security personnel are
not authorized to carry firearms without advance Hotel approval.
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Please note all literature, promotional pieces, advertising and press releases must refer to our location as "Golden
Nugget Laughlin Hotel & Casino". All such information must be submitted to the Sales Manager assigned prior to
Should the Group not comply with the terms of this agreement, fulfill its commitments or should elect to cancel the
entire agreement, the Hotel will suffer damages including, but not limited to, loss of hotel and/or meeting room
reservation opportunities, which are unknown and difficult to calculate. The Hotel and Group agree that the clauses
below will provide for specific liquidated damages as a reasonable estimate of the Hotel's losses and do not
constitute a penalty or punitive damages.
Should the Group elect to cancel the entire agreement, the Group agrees to provide written notice to the
Hotel accompanied by the payment indicated in the following scale:
From the date of signing to 31 days prior to arrival date No Charge
From 30 days to arrival date 100% of Room/Tax Revenue
Group may cancel individual reservations up to 48 hours prior to arrival without penalty. Cancellations received
inside of 48 hours of arrival will forfeit first night’s room and tax. Please note that packages are sold as a complete
entity and any cancellation or no show within 48 hours of arrival will be charged the full package price. Both parties
agree that the amounts set forth above are reasonable estimates of the losses that would be incurred by Hotel and
include consideration of the possibility of Hotel's ability to mitigate its losses through resale.
The performance of this agreement is subject to acts of God, government authority, disaster, or other emergencies,
any of which make it illegal for either party to hold the event or meeting. This agreement may be terminated for any
of the reasons noted by written notice from one party to the other without a cancellation charge or the payment of
any type of damages.
Group will maintain insurance in amounts sufficient to provide coverage for any liabilities which may reasonably
arise out of or result from the Group's obligations pursuant to this Contract. Upon request, Group will furnish
evidence of insurance and provide for thirty (30) day notice of cancellation or non-renewal and name the Hotel as
an additional insured. Notwithstanding the above, at a minimum Group will provide evidence of Statutory Workers'
Compensation Insurance coverage and not less than one million dollars ($1,000,000) of general liability coverage
per occurrence for personal injury, death, or property damages that arise out of, or is in any way connected with,
any activities of the Group while at the Hotel. Failure to provide such insurance may result in additional costs to
Group for the additional risks assumed by Hotel.
Insurance provided by either party to this agreement will in no way reduce or limit the liability of the parties under
An English speaking escort is required to accompany each group and is responsible for explaining the rules,
regulations, and procedures to the group prior to arriving at the hotel. Escorts are required to assist bus greeters in
ensuring bus passengers do not enter the bus loading driveway or parking area to check on baggage, etc., as this
is a safety hazard. Escorts will advise guests to be in bus loading area no sooner than thirty (30) minutes prior to
BUS DRIVER PROCEDURES
In an effort to keep bus traffic entering the loading zone moving smoothly and provide access to emergency and fire
department vehicles, we require bus drivers to abide by the following all Golden Nugget personnel directives.
1. Drivers may enter the loading zone for passenger pickup no earlier than 15 minutes prior to departure for
turnaround and 30 minutes prior to departure for overnight. Early arrivals will result in driver being asked to
leave the premises until designated time of departure. Buses are required to leave at time of specified on
contract, not before.
2. After arrival in the loading zone, drivers may pick up the house phone (located in the loading area) dial “0”
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and ask the operator to announce the bus is boarding for departure. This will insure the driver will be able
to leave in a timely manner.
3. Drivers are required to inform passengers to be in the loading zone no earlier than 30 minutes prior to
departure, not before.
4. Drivers must dial “Security Dispatch” (extension number is located next to the phone) and advise the
dispatcher that bus is departing. Security will verify the departure utilizing video equipment and log the time
5. Driver must coordinate with bus greeter for instructions on parking.
6. Drivers and escorts will assist Golden Nugget staff in ensuring passengers do not wander off curbs onto the
bus parking area to check luggage as this is a safety hazard. Failure to follow the procedures will result in
Security Department intervention.
7. As the Golden Nugget has given special rates for the group, drivers and escorts are to encourage
passenger to spend the majority of their time in Laughlin at the Golden Nugget.
It is the responsibility of the person booking the group to ensure all rules and regulations are transmitted to the
group and group leader/escort.
The Client shall indemnify and hold harmless Golden Nugget Laughlin, its principals, shareholders, directors,
officers, affiliates, assigns, successors, agents, attorneys and employees against and from any and all damages,
liabilities, claims, or causes of action, including attorneys' fees, arising out of the Client's negligence at or in
connection with the event.
AMERICANS WITH DISABILITIES ACT
The Hotel, to the best of its knowledge, is in reasonable compliance with all laws including the Americans with
Disabilities Act (ADA) and the regulations and guidelines promulgated pursuant thereto.
Golden Nugget Laughlin agrees to indemnify and hold harmless the Group in the event that any legal action, claim,
demands, suit or proceeding is filed against alleging that facilities or services provided by Golden Nugget Laughlin
failed to comply with ADA.
The parties hereby agree that neither party shall be liable for any punitive damages.
The parties will resolve any controversy, claim or dispute of any kind or description arising out of or relating to this
agreement through binding arbitration conducted in accordance with the rules of the American Arbitration
Association or JAMS in the State in which Hotel is located. The law of the State in which Hotel is located will be the
governing law. The arbitration award will be enforceable in any state or federal court. In any arbitration or court
proceeding, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs, including
arbitration fees. In addition, Group shall be responsible for payment of attorneys' fees and interest associated with
Hotel's efforts to collect monies owed under the terms of this Contract.
Group agrees to comply with all applicable federal, state and local laws and Hotel rules and policies governing the
agreement event. Group further agrees to comply with any request from local, state, or federal officials, specifically
including, but not limited to U.S. Department of Homeland Security and Internal Revenue Service.
Group agrees that it may not assign its interest, rights or duties under this agreement to any other person or entity
without Hotel's prior written approval, which can only be approved by management.
Any notice required or permitted by the terms of this agreement must be in writing. Notice may be sent via
facsimile transmission and will be considered effective as of the date and time of the facsimile confirmation of
If either party agrees to waive its right to enforce any term of this agreement, it does not waive its right to enforce
any other terms of this agreement.
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Should a court of competent jurisdiction declare any portion of this agreement invalid or unenforceable, the
remaining portions of this agreement not invalidated shall govern and bind the parties and be construed as if the
invalidated portions were not originally included in the agreement.
This agreement constitutes the entire agreement between the parties, supersedes all other written and oral
agreements between the parties concerning its subject matter, and may not be amended or changed unless done
so in writing signed by Hotel and Group. Oral modifications to this written agreement, even if allowed by local law,
will not be considered binding.
The undersigned represent that they are authorized to sign and enter into this agreement.
ACCEPTED AND AGREED TO:
Name: Roberta Collins
Title: Travel Agent
Golden Nugget Laughlin
Name: Michelle Shortsleeve
Title: Group Sales
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